Your Numbers at a Glance
The three views every blue-collar owner needs to make decisions, not just record history.
So what? Sales are up 23% vs Q3, but cash lags ~2 weeks—plan collections now.
Revenue trend over the last 90 days shows values ranging from approximately $38,900 to $61,500 per week, with an overall upward trend. Sales are up 23% vs Q3, but cash lags ~2 weeks—plan collections now.
So what? 2 jobs are slipping >5 GM pts—labor variance is the culprit (J-1042, J-1124).
Job cost summary table showing 5 active jobs. 2 jobs are slipping >5 GM pts—labor variance is the culprit (J-1042, J-1124).
So what? Weeks 6-8 dip below target—stagger two vendor payments; push COD on Job 1042.
12-week cash forecast showing projected ending cash balances. 2 weeks fall below the target balance of $45,000. Weeks 6-8 dip below target—stagger two vendor payments; push COD on Job 1042.
How We Fight Bookkeeping Fires
Owner-plain "fix it" tiles that tell you what to do, not just what went wrong.
Month-End Close Command Center
Close on day 5 vs 12 last quarter—catch issues before they compound.
Reconciliation Health
Zero unreconciled accounts vs 6 dangling last month.
AR Aging Heatmap & Collections List
$18,420 is over 30 days—call these customers today.
AP Pressure & Payment Plan
3 bills due this week; 2 can wait—save $6,200 in cash for payroll.
Books Hygiene Score
Receipt coverage is 78%—text the upload link to your crew.
Expense Spike & Duplicate Detector
Fuel jumped 34% vs last month—vendor changed pricing without notice.
These aren't just reports—they're decision engines designed for blue-collar owners.
Taxes & Compliance
Stay ahead of deadlines, set-asides, and 1099 season.
Tax Set-Aside Tracker
On Hand
$14,200
Required
$18,500
Transfer $4,300 to reserve today.
Sales & Payroll Tax Radar
Sales Tax
12dAmount: $4,820
Readiness: 100%
Payroll Deposit
5dAmount: $8,940
Readiness: 95%
1099 Readiness & W-9 Collection
Missing W-9s (3)
- ABC Plumbing Supply
- Elite Electrical Wholesale
- Metro Materials Inc
Request W-9s before year-end to avoid 1099 delays.
Monthly Close Checklist
Close
Reconcile all accounts by day 5
Lock
Close period in QBO to prevent edits
File/Pay
Submit tax filings and payments on time
Save
Archive confirmations and receipts
Profit & Guardrails
Budget checks, service margins, and owner pay coverage.
Budget vs Actual
Owner view (top variances)
Labor - Direct
+$4,200
Subcontractors
+$5,600
Fuel & Vehicle
+$2,100
Labor and subcontractor costs tracking high this month. Review crew utilization.
Service Margins
GM% by service line
Remodel margins are thin—review pricing model and change order process.
Owner Pay & Debt Coverage
Debt Service Coverage Ratio
Healthy—cash flow covers debt comfortably
Owner Pay Runway
Current cash reserves can cover 3.2 months of owner distributions.
DSCR above 1.25 and 3+ months runway—you're in the green zone.
Before & After
Books closed on day 18; AR aging unknown; cash surprises weekly
Close on day 5; AR heatmap daily; 12-week cash forecast
Job costs guessed; no WIP tracking; margins unclear
Real-time WIP dashboard; variance alerts; GM% per job
Tax season panic; missing W-9s; estimated payments late
Tax radar with 30-day alerts; W-9 tracking; set-aside automation
The Ledger Knot™ Method
5 steps from messy books to clear decisions.
Snapshot
We map your workflows, feeds, and targets.
Cleanup
Reconcile, categorize, close the books properly.
Dashboard
Job costs, cash, AR/AP in plain English.
Rhythm
Monthly reviews, SOPs, and proactive alerts.
Scale
Add capacity, pricing models, and controls.
Light lift. Clear timeline. Tangible value in the first 30 days.
How this dashboard shows up in real life
We handle your bookkeeping and monthly close. Dashboards like this are your command center in our monthly review—so you always know if you're actually making money, where cash is headed, and which jobs or customers are dragging you down.
Your team keeps entering invoices, bills, and payroll. We plug in once a month to review the file, help get the books closed, and meet with you using dashboards like these. You keep your bookkeeper; we give you controller-level oversight and decision-ready numbers.
Either way, you get controller-level insights—just pick the setup that fits your team.
What To Do Next
7 actionable items synthesized from your data
Call Atlas Property Group and Downtown Realty on INV-8821 ($8,200, 38 days) and INV-8734 ($6,420, 45 days).
Job J-1124 (Commercial Remodel) is -10 GM pts—reassign crew or renegotiate change order.
Transfer $4,300 to tax reserve today to meet $18,500 requirement.
Stagger Acme Supply payment ($6,200) to week 3; prioritize payroll cash.
Text receipt upload link to crews—coverage at 78%, target 95%.
Fuel costs up 34% vs last month—call vendor to verify pricing change.
Request W-9s from 3 vendors (ABC Plumbing, Elite Electrical, Metro Materials) before year-end.
These actions update automatically as your data changes. Focus on urgent items first, then work through the rest during your monthly review.